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Invoicing individual orders

Navigate to the list by clicking Orders from the top navigation menu.

From the Orders dashboard, choose Late Invoices to view a list of orders that have been marked as shipped but are missing an invoice.

Select an order by clicking on the blue link in the PO# column, click the Invoice Order and complete the form.

Orders must have a shipment associated with them before they’re eligible for invoicing.

A pop-up window will appear. Complete the required data for the Invoice.

Add Invoice Number (must always be a unique reference number, can never be an Invoice Number used prior in the Dropship platform under your Supplier Account.

Add the items that you are Invoicing against.

If you have any adjustments that you wish to capture on the Invoice, click Add adjustments where you can proceed to select Adjustment Types from the dropdown menu.

Adjustments must be allowed by the retailer.

Adjustment Types

Charges

  • Service fee
  • Shipping expenses
  • Other charges (if you select this option, you will have a memo appear where you can enter the type of charge you wish to capture such as a Dropship Fee)

Allowance

  • Returns allowance
  • Promotion allowance
  • Other allowance (if you select this option, you will have a memo appear where you can enter the type of charge you wish to capture, such as a Dropship Fee)

Enter the Calculation of the adjustment, Flat or Percent.

Enter the total Amount of the adjustment.

Click Add to have the adjustment applied to the Invoice.

After you have completed filling out the required information for the Invoice, you may proceed to click the Register Invoice button at the bottom of the pop-up window.

If you need to add multiple invoices for a particular order, you will need to repeat the process until all items have been invoiced.

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Importing Invoices

Navigate to the Orders Dashboard page

  • Click the More button towards the right-hand corner of the screen next to the search bar
  • Select Import invoices

If you don’t have the Import File Template on-hand, you may download the template via the pop-up screen for Importing Invoices. Click the blue text import template where the template file will automatically download for your reference and use.

After you have completed the template, save it as a .csv file. Next, drag or select the desired file to the box, then click the Schedule Import button.

You can view the file import status within the same pop-up screen by clicking Check Import Status.

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Video: Dropship manual invoicing

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